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Executive Assistant

Executive Assistant

Job ID 
# of Openings 
Job Locations 
US-CA-Los Angeles
Posted Date 
Acquisitions - US RE Debt/Equity

More information about this job


  • Prepare high level correspondence, memos, policies and reports
  • Proofread and ensure accuracy, proper form, syntax, grammar and appearance of all typed materials
  • Photocopy correspondence, memos and reports
  • Initiate and receive telephone calls.  Screen calls by forwarding them or taking messages, as appropriate
  • Manage and maintain files and control lists to ensure efficient accessibility/usage and confidentiality
  • Prepare outgoing mail for distribution through various mailing systems (e.g., inter-office, Federal Express, US Post Office, certified mail, etc.)
  • Scan and file documents electronically
  • Interface with Investment Management, Portfolio Management, and Accounting teams
  • Work independently and within a team on special non-recurring and ongoing projects.
  • Handle sensitive and confidential information with the utmost discretion
  • Engage with business objectives and conduct research as needed
  • Compile Reports
  • Handle all Domestic and International Travel bookings for Executive
  • Organize team events, socials, offsite meetings, etc.
  • Provide backup support to other administrative staff as needed
  • Manage an often-changing daily calendar; coordinate agendas, and all arrangements for meetings including preparing documents and presentations


  • Business Degree with emphasis in finance or legal studies
  • Desire to thrive in a fast-paced, entrepreneurial environment
  • A self-motivated individual, who is solution-oriented, can work independently with a strong initiative, and seamlessly handle multiple tasks/special projects within specified deadlines
  • Critical thinker who can exercise good judgment in identifying problems, discrepancies and concerns
  • High attention to detail an absolute must
  • Outstanding ability to learn new skills quickly
  • Ability to conduct research utilizing various resources, including sources out of state
  • Impeccable work ethic and initiative and willingness to follow instructions and learn new concepts
  • Excellent organizational skills
  • Proficient in Microsoft Suite with emphasis in Excel, Word and Outlook.
  • Superior communication and interpersonal skills (written and spoken), ability to communicate with various levels both internal and external